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Introduction

Mastering File Management with Google Apps Script

This tutorial is crafted for users looking to automate the deletion of files from Google Drive using Google Apps Script. We begin by exploring how to programmatically list your Google Drive files in a Google Sheet. This setup not only provides a visual inventory of your files but also serves as a bridge to AppSheet, enabling a seamless workflow for marking files you wish to delete.

Setting up

Step-by-Step Guide to Automating Google Drive Cleanup

Listing Google Drive Files in a Google Sheet

Setting Up: Start by identifying the Spreadsheet ID and Folder ID where your files are stored. These IDs will be used to pinpoint the exact location of your files and the spreadsheet where their details will be listed.
Accessing Your Files: Utilize Google Apps Script to open the designated spreadsheet and access the specific sheet by name.
Compiling File Details: Create a script that iterates through all files within the specified folder, capturing essential details like file names and IDs. These details are then neatly organized in your Google Sheet, providing a comprehensive overview of your files.

Integrating with AppSheet for Enhanced File Management

By linking your Google Sheet with AppSheet, you gain the ability to interact with your file list directly from a custom app. This integration allows for an intuitive marking system, where you can easily indicate which files are slated for deletion.

Deploying a Script for Deletion

The final piece of the puzzle involves writing a script that scans your Google Sheet for files marked for deletion and executes the removal of these files from Google Drive. This automation ensures that your Google Drive remains clutter-free, all with minimal manual intervention.

Tips and best practices

Why This Tutorial is a Game-Changer

Efficiency: Automate the tedious task of manually searching for and deleting unwanted files.
Clarity: Maintain a clear and organized Google Drive, enhancing your productivity.
Integration: Seamlessly connect Google Sheets, Google Drive, and AppSheet for a holistic file management system.

Conclusion

Whether you’re a business professional looking to declutter your company’s Drive or an individual aiming to keep your personal files in check, this tutorial offers a smart solution to managing your digital space. By the end of this guide, you’ll be equipped with the knowledge to implement a robust file management system, making your Google Drive cleaner and your workflow more efficient.

Listdownfile.gs

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function listFiles() {
  // Spreadsheet and Folder IDs
  const spreadsheetId = 'YOUR SPREADSHEET ID'; // Your Spreadsheet ID
  const folderId = 'G DRIVE ID HERE'; // Your Folder ID
  const sheetName = 'SHEET NAME'; // Define your sheet name here

// Open the spreadsheet by ID
  const spreadsheet = SpreadsheetApp.openById(spreadsheetId);

// Get the sheet by name
  const sheet = spreadsheet.getSheetByName(sheetName);

// Check if the sheet exists
  if (sheet) {
    // Access the folder in Google Drive
    const folder = DriveApp.getFolderById(folderId);
    const files = folder.getFiles();

// Clear existing content in the sheet and set headers
    sheet.clear();
    sheet.appendRow(['File Name', 'File ID', 'Delete?']);

// Loop through files in the folder and append their details to the sheet
    while (files.hasNext()) {
      let file = files.next();
      sheet.appendRow([file.getName(), file.getId(), '']);
    }
  } else {
    const ui = SpreadsheetApp.getUi();
    ui.alert('Sheet not found. Please check the sheet name in the script.');
  }
}

CheckandDelete.gs

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Delete Google Drive Files from Appsheet

Introduction

Setting up

Tips and best practices

Listdownfile.gs

CheckandDelete.gs

Introduction

Mastering File Management with Google Apps Script

Setting up